CANCELLATION AND REFUND POLICY
For accommodation cancellation policies, please refer to the individual hotel policies. Any amendments to original hotel bookings must be forwarded via email to the Conference Office. Verbal changes or cancellations cannot be accepted nor will the hotels accept any changes direct. Changes can be made up to 30 days prior to arrival, following this date no refunds will be given unless granted by the hotel.
Participants are strongly advised to secure appropriate travel and health insurance. Delegate registration fees do not provide any such insurance coverage. The Organising Committee and the Conference Secretariat accept no responsibility for any loss in this regard. This particularly applies if your flight is cancelled and you are no longer able to attend - no refund of your registration will be processed.
All cancellations must be made in writing to the Conference Office and the refund will be issued after the Conference. Refunds will not be granted on the failure of visa application. The Conference office will acknowledge receipt of your cancellation by email.
Refund for cancellation of registration will be made and subject to the following deadline and administrative charge:
On or before 3rd May 2023 - Prior to 90 days - Full refund less an AUD150 cancellation fee
On or before 31st May 2023 - 61 - 90 days - Refunds will be issued, less a cancellation fee of 30% of the registration rate
On or before 28th June 2023 - 31 - 60 days - Refunds will be issued, less a cancellation fee of 50% of the registration rate
After 29th June 2023 - 30 days - No refunds applicable
The refund will be returned via the same payment method as the original receipt of funds.
No refund will be made after 29th June 2023 , however, an alternative delegate name may be provided in writing and the booking and funds will be allocated accordingly.
Please note no refund or discount will be made if an inclusive function or event within the registration fee is not taken up or is subsequently cancelled.
Where there are extenuating circumstances a refund outside of these terms may be considered by and at the discretion of the Organising Committee.
On site Health and Safety
The Conference Managers, in conjunction with the RAAN 2023 Committee, and the Meeting Venue, are committed to providing and maintaining a safe and healthy meeting environment for all attendees, and to providing the information needed to achieve this. The Conference Managers, in conjunction with the RAAN 2023 Committee, and the Meeting Venue, will take responsibility for providing health and safety procedures whilst onsite, however, all meeting attendees need to be aware of their own responsibilities.
Each meeting attendee is encouraged to play a vital and responsible role in maintaining a safe and healthy meeting environment through:
- Listening to the health and safety briefing onsite and/or;
- Ensuring all accidents and incidents that occur onsite at the meeting are reported.
- Informing the Conference Managers, a member of the RAAN Committee or a staff member at the meeting venue immediately of any health and safety concerns.
- Respecting your own personal safety and that of other meeting delegates and employees.
Personal information is collected on behalf of the Organisers. A delegate list will be produced for the meeting including name, organisation and region/state. It will be distributed to meeting sponsors and exhibitors. This list will not be provided by the RAAN Committee to any other third party. Should you not wish your details to be included on the list please indicate during the registration process. Delegates will also be able to find other attendees via the conference app.
The IUFRO-DIV 5 2023 Committee and the Conference Managers will not accept any liability for losses associated with the meeting. Delegates are advised to arrange their own comprehensive travel and medical insurance, including insurance for personal possessions and financial loss due to cancellation or postponement of the meeting.
The RAAN Conference is held in a public space, therefore we are not responsible for photography or video taken by sponsors, exhibitors or participants at some meeting activities. Additionally, the Organisers may arrange for photos to be taken during the meeting. The Organisers reserve the right to use images taken at the meeting with your photograph and/or likeness in future marketing materials, including on the internet. The Conference Managers may also use images taken at the meeting with your photograph and/or likeness in future marketing materials, including on the internet, with the permission of the Organisers. Meeting attendees who do not wish for their photo to be taken have the ability to decline by sending an email to the Conference Managers at firstname.lastname@example.org.
COVID 19 POLICY
Hand sanitiser will be provided by the venue and available for all staff and attendees as they enter/exit the event site and discrete areas within the site.
The venue will increase cleaning throughout the Conference & Event space for the duration of the Event with particular attention to high traffic areas and discrete areas such as bathrooms.
RAAN and KAM Events Recommendations:
For the safety of yourself and others we recommend:
- Social distancing restrictions of 1.5m
- Frequent use of hand sanitiser and hand washing
- Staying home/room if you develop any symptoms in the days before the Symposium
- Please contact Kate or Jenny on 5619 3851 if you become unwell and require assistance
- we do recommend you bring your own masks.
We also ask all on-site delegates to respect these additional Health and Safety guidelines to reduce any unknown transmission of the disease:
- Please do not come to the meeting venue in Cairns if you are unwell. Report your cold and flu-like symptoms to your local health professional and get tested.
- Wash and/or sanitise your hands regularly.
- Sneeze or cough into your elbow and don't touch your face.
- Adhere to current recommended physical distancing, and any on-site signage and instructions.